This Privacy Policy sets out the data processing practices carried out through the use of the Internet and any other electronic communications networks by Variant4. If you have any requests concerning your personal information or any queries with regard to these practices please contact Grant Rowe at privacy@variant4.com. Please note that all data thus captured will be used and held in accordance with the requirements of the Data Protection Act 1998.

Information collected

We collect information from visitors to this website in several ways, including:

  • When you fill in online forms on our website, including but not exclusive to contact us forms and free trial application forms.
  • When you email us with an enquiry.

In addition to the above, we collect information automatically about your visit to our website. Please see our Cookies Section for more details.

Use of personal information

We process personal information collected via this website for the purposes of:

  • Providing information about products and services
  • Providing and personalising our services
  • Dealing with your enquiries and requests
  • Providing product trials and booking training sessions

Data Capture Information

We will send you information according to the preferences you submitted via our online form. If you would like to change these preferences at any point, please email us at privacy@variant4.com, or call us on 0207 183 1653. Alternatively you can also write to us at Variant4, The Beater House, Turkey Mill, Maidstone, Kent, ME14 5PP.

Marketing

Please note that your information may be used to send you details of those products or services that we offer that we have identified as likely to be of interest to you. This will be in accordance with the preferences that you indicated when you completed the online form.

If at any point you would like to opt-out of receiving communications from us, or would like to change the channels (such as email or post) that we use to contact you, please contact us at privacy@variant4.com. You can also write to us at Variant4, The Beater House, Turkey Mill, Maidstone, Kent, ME14 5PP.

We will not pass any of your personal details on to third parties unless it is necessary to facilitate your enquiry. In addition to any personal data you might supply to us, we collect aggregate information and statistics for the purposes of monitoring website usage in order to help us develop the site and our services and we may provide such aggregate information to third parties. These statistics will not include information that can be used to identify any individual. This data is primarily used to optimise our website for our visitors and search engines, however we may use this data for marketing purposes. An example of how this data could be used for marketing purposes would be to tell potential partners how many visitors we get to the website, where our visitors come from, and how they arrive at our website.

Disclosures

We will only disclose data when obliged to disclose personal data by law, or the disclosure is necessary for purposes of national security, taxation and criminal investigation, or we have your consent, and to the following:

  • Other companies within our Group of companies (Submission Technology);
  • Suppliers we engage to process data on our behalf;

Other websites

Our website may contain links to other websites that are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you that will be used by them in accordance with their privacy policy, which may differ from ours.

Subject access requests

You have the right to see what personal data we hold about you. To obtain a copy of the personal information we hold about you, please write to us at Variant4, The Beater House, Turkey Mill, Maidstone, Kent, ME14 5PP.

Internet-based transfers

Given that the Internet is a global environment, using it to collect and process personal data necessarily involves the transmission of data on an international basis. This means for instance that data you pass to us may be processed outside the European Economic Area, although the data will always be held securely and in line with the requirements of UK data protection legislation. By communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.

Use of cookies

A cookie is a small piece of information sent by a web server to a web browser, which enables the server to collect information from the browser. Find out more about cookies on www.allaboutcookies.org.

The usage of cookies is in no way linked to any personally identifiable information while on our site. When a user closes his browser the cookie session ends. If a user rejects the cookie, they may still use our site; however, the user may be limited to the access of some areas within our website. Cookies help us understand our visitors needs and interests and use that information to improve our website and the services offered on the individual pages.

Most browsers will allow you to turn off cookies. If you want to know how to do this please look at the menu on your browser, or look at the instruction on www.allaboutcookies.org. Please note however that turning off cookies will restrict your use of our website.

By continuing to use this site you are agreeing to the use of cookies as detailed above.

Amendments

Please note that this privacy policy is subject to change from time to time. It was last updated in August, 2013.